Long meetings require not only well-prepared content, but also an ergonomically adapted environment. The right choice of table shape and height, as well as other factors affecting the comfort of participants, can contribute significantly to the productivity and efficiency of meetings.

What is the most suitable table shape?

The choice of table shape depends on the number of participants, the type of meeting and overall atmosphere the organiser wants to create.

1. Oval or round table – This shape promotes equality among the participants as it has no dominant positions. Ideal for brainstorming, creative discussions or meetings where open and non-hierarchical communication is important.

2. Rectangular table – A common choice for formal meetings. Provides a clear structure, usually with a dominant position at the head of the table, which may be appropriate for conducting a meeting or negotiation.

3. U-shaped or horseshoe – This shape allows for better visual contact between participants and is suitable for presentations or training sessions where focus on one speaker is required.

4. Modular arrangement – A flexible option where tables can be customized to meet specific meeting needs. Llows for changes in layout according to the number of participants and type of discussion.

What is the ideal table height?

The standard height of a meeting table is between 72 – 76 cm. This is suitable for most people, but the following factors should also be taken into account for longer sessions:

Adjustable height – An ideal choice as it allows individual adjustment.

Adequate legroom – The height of the table should allow for free movement of the legs without feeling cramped.

Possibility of changing positions – In some cases, it is advisable to use height-adjustable tables that allow a combination of sitting and standing.

How to ensure the comfort of the participants?

1. Ergonomic chairs

Chairs should have adjustable height, armrests and proper lumbar support.

Recommendations:

* Seat with a slight forward tilt for better posture.

* Ability to move of swivel for a better fit.

* Use of breathable materials to ensure comfort even when sitting for long periods.

2. Lighting

Good lighting reduces eye fatigue. A combination of natural and artificial light with the possibility of intensity control is recommended.

3. Air conditioning an ventilation

A comfortable temperature and sufficient fresh air helps to maintain attention and reduce fatigue. The ideal temperature is between 21 and 23 degrees celsius.

4. Breaks and exercise

Long meeting should include regular breaks for stretching and refreshments. If possible, short standing meetings can also be arranged to promote discussion momentum.

5. Acoustics abd noise insulation

Poor acoustics can lead to rapid fatigue and loss of concentration. The use of carpets, acoustic panels or curtains helps to reduce echo and improve the sound quality of the room.

The right table shape and height, ergonomic chairs and an optimal environment play a key role in the comfort of participants in long meetings. In addition, it is important to ensure sufficient lighting, appropriate temperature and regular breaks. Investing in ergonomics pays off not only in terms of increased efficiency, but also in terms of a better atmosphere and the health of the participants.

Looking for the ideal environment for your meeting? Take advantage of one of our fully equipped meeting rooms in the city centre. We have a choice of larger meeting rooms for more participants, and conversely smaller meeting rooms for private meetings with smaller group of participants. Of course, complete privacy and voice isolation, equipment in the form of a projector or television and refreshments provided by the ladies at the reception desk who will be on hand at any time during your meeting.

If you would prefer a more long-term room rental, there is no problem. Choose one of our office to suit your needs, whether for individuals or multiple people for a month or years. All of our business centres are located in a lucrative location with good accessibility, so It’s up to you to decide which location is most appealing to you and suits all your needs.