March 31, 2025
OFFICE HOUSE
Organization and efficiency in the office: How to create your ideal working environment

A well-organised office is the key to greater productivity and efficiency. Whether you work in an open space, home office or share a workspace with colleagues, the right layout and organisation can make a big difference to your performance. So how do you create the ideal environment for focused and efficient work? Here are some tips.
1. Desk layout
The desk is the centre of any office, so it should be organised and clean.
* Minimalism is key – keep only the essentials on your desk. Essential tools such as computer, mouse, keyboard and notebook should have a permanent place.
* Proper monitor placement – it should be at eye level to avoid strain on the cervical spine.
* Cable management – use cable organizers or cable holders, any workspace should remain uncluttered.
2. Efficient storage system
A messy office can slow down work and cause important documents to be lost. Therefore, it is advisable to implement an efficient storage systém.
* File folders and binders – divide documents into folders according to categories.
* Drawer organizers – help keep office supplies organized.
* Digital archiving – where possible, digitise documents and store them in cloud storage.
3. Work habits for greater efficiency
* The pomodoro method – divide your work into 28 minute blocks with short breaks.
* Prioritise tasks – start the day by writing down the most important tasks and stick to the list.
* Eliminate distractions – if you’re easily distracted by noise, concider using sound-cancelling headphones.
4. Ergonomics and comfort
Long hours at the computer can have a negative impact on your health, so it’s important to think about ergonomics
* A good quality office chair – it should provide sufficient back support and be height adjustable
* Proper lighting – natural light is best, if you’d rather use artificial lighting, choose warm light.
* Regural breaks – strech, walk and keep your body moving.
5. Digital tools for organization
Technology can be a great help in organising work.
* Trello, Asana, Notion – Great tools for managing tasks and projects.
* Google Drive, Dropbox – Ideal for sharing and storing documents.
*Focus@Will, Noisli – Apps to increase focus with music and soundscapes.
Organization and efficiency in the office is not just about cleaning, but also about good work habits, ergonomics and the use of modern technology. Creating a well-structured and clear working environment will help you reduce stress, increase productivity and improve overall work performance.
Are you uncomfortable working from home or in a crowded open space office and would like to have your own private office? Then Office House is here for you. Here, you can choose a private and fully equipped office exactly according to your wishes. You can choose from smaller one-person offices or larger offices for more people in our business centres at lucrative adresses. Of course there is a reception desk that is there for you or a kitchen with refreshments. You can also take advantage of one of our many services, such as the use of a meeting room for your not-just business meetings. And if you have any special requests, we will do everything we can to accommodate you so that you are completely satisfied.